Tips for Outlook Calendar ProPlus

Working Smarter Tools.

#1 – Build in time between meetings by turning on the calendar feature to end meetings early

  • Select File > Options > Calendar > Calendar options.
  • Check the End appointments and meetings checkbox.
  • Use the dropdowns to select the number of minutes for meetings less than one hour and one hour or longer, then click OK.

 

#2 – View three time zones

Coordinating across regions is now easier by adding a third time zone.

  • SelectFile > Options > Calendar
  • Scroll down toTime zones and click to show a second and third time zone options and then set the time zones you want to see.
  • ClickOK.
  • You will now see three time zones in your calendar.

 

#3 – Know the responses of the participants

In the past only meeting organizers could view which attendees have accepted, tentatively accepted, or declined a meeting invitation. Now attendees can see other participants responses.

  • Open the meeting and click on > Tracking Tab

 

#4 – Turn off forwarding for a meeting

Use this feature if you are scheduling a meeting and it’s important that only the colleagues you have invited are in attendance, and you want to prevent them from forwarding to others.

  • In the meeting invitation, click Response Options and uncheck Allow Forwarding.

 

To learn more, read this Microsoft article, Prevent forwarding of a meeting - Office Support (microsoft.com). ​​

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