Tips for Outlook Calendar ProPlus

#1 – Build in time between meetings by turning on the calendar feature to end meetings early

• Select File > Options > Calendar > Calendar options.
• Check the End appointments and meetings checkbox.
• Use the dropdowns to select the number of minutes for meetings less than one hour and one hour or longer, then click OK.

#2 – View three time zones

Coordinating across regions is now easier by adding a third time zone.

• SelectFile > Options > Calendar
• Scroll down toTime zones and click to show a second and third time zone options and then set the time zones you want to see.
• ClickOK.
• You will now see three time zones in your calendar.

#3 – Know the responses of the participants

In the past only meeting organizers could view which attendees have accepted, tentatively accepted, or declined a meeting invitation. Now attendees can see other participants responses.

• Open the meeting and click on > Tracking Tab

#4 – Turn off forwarding for a meeting

Use this feature if you are scheduling a meeting and it’s important that only the colleagues you have invited are in attendance, and you want to prevent them from forwarding to others.

• In the meeting invitation, click Response Options and uncheck Allow Forwarding.

To learn more, read this Microsoft article, Prevent forwarding of a meeting - Office Support (microsoft.com). ​​